The Data Manager of the Australian Q Fever Register (AusVet Animal Health Services Pty Ltd) is committed to the protection of your personal information.
This Privacy Statement governing the Australian Q Fever Register website includes:
If you have any concerns or questions, please contact the Register.
The operation of the Register is governed by:
The objective of the Register is to assist organisations to determine the Q Fever immune status of an individual, to prevent unnecessary testing, and to minimise the risk of exposing susceptible individuals to the organism in the workplace. All information collected by the Register is collected to achieve this objective, and is used only for this objective (see Use of Personal Information below).
Information about two groups are maintained by the Register:
Information may only be collected from individuals and stored on the Register if that individual has completed, read and signed the Personal Details and Consent Form. The original of this form must be lodged with the Register and no copies retained by the user submitting the data, nor passed to any third parties.
The information about individuals on the Register includes:
In order to access the Register, an organisation must provide
Users from within an organisation who access the Register must provide
In addition, the Register records information about user activity on the Register Web site, including which pages a user accesses, when they are accessed, and what data was submitted or requested.
The Register does not collect any personal information revealing racial or ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, or details of disability or sexual activity or orientation.
Information collected by the Register is used only to achieve the stated objective of the Register. The way the information is used is described below.
User’s on-line activity is recorded for two reasons. The first is to analyse usage patterns by different organisations, in order to identify those who may be in need of further assistance in using the Register. The second is to provide full data auditing capability. User activity records can be used to determine who made what changes to the Register, and when.
Information on the Register may only used to achieve the stated objectives of the Register, except in the following circumstances:
The information collected by the Register is strictly confidential. The Register will not reveal, disclose, sell, distribute, rent, licence, share or pass that information on to any third parties, other than those who are contracted to keep the information confidential or are subject to a statute or binding scheme which imposes similar privacy restrictions regarding the handling of personal information.
The Register may disclose the personal information for the specified purpose of the Register, under the following conditions.
Users can only access information about an individual with that individual’s consent. In order to access information on an individual’s Q fever immune status, the user must enter: the given name and family name, the date of birth, and * the Q Fever Register Number.
The Q Fever Register Number is printed on the individual’s Q Fever Register Card, or can be obtained if the individual phones the Q Fever Register Help-Line in person. When an individual informs a user (medical practice or prospective or current employer) of their Q Fever Register Number, this will be interpreted as giving their consent for that user to access their information on the Register.
The information released by the Register under these conditions consists of the date and result of any tests performed, and the date of any vaccinations.
Users are not able to access any personal information without the correct name, date of birth and Q Fever Register Number.
Address information held by the Register may not be revealed to anyone, except to address correspondence (including Q Fever Register Cards) to the individual from the Register.
Summary information on the contents of the Register are published on the website. This includes the total number of individuals on the Register, the proportion vaccinated, and a break down of Registrations by state. No information that may be used to identify an individual is released. This information is used to allow interested parties to monitor the use of the Register.
Exceptions to these rules disclosure rules include:
One of the criteria for approval by the Technical Management Committee will be the potential value of the research for the control of the disease and the protection of workers in high-risk industries. In addition, identified information (including name and address) may be released to approved researchers where the individual has indicated that they consent to being contacted for research purposes by marking the appropriate box on the Personal Details and Consent Form.
The Register will take reasonable steps to ensure that all information the Register collects, uses or discloses is accurate, complete, up-to-date and stored in a secure environment accessed only by authorised persons. The Register operates a secure server to minimise the risk of unauthorised use of information. Information that is transmitted via the secure server is encrypted in accordance with the highest standards.
Individuals whose personal details have been entered on the Register have the right to access that information to check it for accuracy. They may also request that their details be removed from the Register, as long as such a request is received in writing. Individuals should contact the Q Fever Register Help-Line to check their details. Whenever data is submitted to the Register, a full copy of the information held will be sent to the individual concerned, who will have an opportunity to correct any errors. Changes to the Register data must be supported by appropriate documentation.
Similarly, organisations and users have the right to view and correct any information held on them by the Register.
Remember to log off the Register and close your browser when you have finished your user session. This is to ensure that others cannot access the Register if you share a computer with someone else. Users are responsible for the security of and access to their own computers and passwords.
Ultimately, users are solely responsible for maintaining the secrecy of your username and passwords and any account information. Please be careful and responsible whenever you are using the Internet.
For further Privacy information, please refer to The Australian Privacy Commissioner’s Web Site.